I’ve been working over the last few weeks at making my life easier to manage. The impetus for this was when I realized that I easily had 10+ email accounts, all of which forwarded to each other in a confusing, Kafkaesque way. I also personally own at least 6 different domain names, not counting the ones I own on behalf of Panther City Media.
In the interests of my own sanity, I’ve consolidated all my email down to ONE address: pete AT petewann DOT com. If you have a different address for me, it will likely still work, but this will be my one and only personal email address from now on.
I’ve also made the jump to managing everything “in the cloud.” This was a difficult one for me. I am a BIG fan of the ease of use and integration of Apple’s built-in apps for personal information management — iCal, Address Book, and Mail. I like the way they all work together and how they all integrate with the other Apple apps. But keeping everything in sync between the two different systems I use at work (my Mac Pro desktop and my MacBook Pro laptop) and my iMac at home was starting to become a major hassle. Yes, MobileMe helped with that a lot, but I wanted to try to get away from the $99/yr. charge for what would basically be synchronization services and some online storage. I don’t really have any interest in using the email account or the web space, since I have my own more robust solutions for both of those.
So, I finally got myself set up on Google Apps for Business. Don’t be fooled by the “for Business” part — anyone can sign up, and the service is free. Once you’re signed up, you can host your email, calendar, and documents all “in the cloud.” I’m slowly moving my documents up there, but I’m also using a few other tools to manage the files and information that I need to have available on every computer I touch.
The first is Dropbox. It’s free for up to 2GB of storage, and it works essentially like MobileMe’s iDisk feature. An upgrade to 50GB — 2.5 times what MobileMe offers — is $99/year. I’m using only the free storage until I find that I need the upgrade.
The second sanity-saver is Spanning Sync. It synchronizes my Address Book and iCal to and from my Gmail account, on every computer I use. It’s $25/yr. or $65 for a one-time purchase. (Click the link in this paragraph to save $5 on your purchase.) I’m paying yearly now to see if I continue to use it consistently, but I suspect that I will soon switch to a paid-up license.
Next up is Evernote — With which you can store notes, pictures, brief audio clips, and whatever else happens to be on your mind. This is handy because once you make note of it, you can allow yourself to “forget” it. I use it to store notes about things that I don’t want to remember, like the name of a particular wine that I like and the schedules for the bus lines that run near my house and work. Evernote is equally awesome-tastic because it’s completely cross-platform and web-ified. There are versions for Windows, Mac, iPhone, other mobile devices, and you can also access all of your notes through a web interface. Evernote is free with some restrictions, and $5/mo. or $45/yr. for more storage and file sync features. Again I’m using the free account until I find a compelling reason to upgrade.
Last for now is Backblaze. Essentially this is a backup solution for your computer that works over the internet. If things get sideways on your backed-up computer, you can download the hosed files, have them send you DVDs of your files, or have them send you a hard drive with your data on it. If you’re on a Mac, think TimeMachine writ large. (It’s not exactly feature-for-feature identical to TimeMachine, but it’s good enough for most.) I haven’t had occasion to use it yet, and I also use TimeMachine to a local disk for backup, but I have tested restoring files and it seems to work really well. Backblaze is $5/mo. or $50/yr. per computer. Storage (and therefore backup space) is unlimited. I’m using a $50/yr. account.
Those are the big ones that I use the most often. There are several other applications that I use regularly, but the ones listed here really are what keep me sane and tie my digital world together.
What bit of tech would you be worse off without?
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